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Reprints

HOW TO REQUEST PERMISSION FOR USE

To request permission, complete the Permission to Reprint Request. You may complete the form online and return via email or print and mail the documents.

The Permission to Reprint Request must be submitted by the person requesting the material for use and the person responsible for ensuring that the use conforms to the conditions stated in the Permission to Reprint Request. The Permission to Reprint Request, Letter of Agreement, and payment must be received prior to the publication date.

Contact information about permission to reprint:

Librarian

The Santa Fe New Mexican

P.O. Box 2048

Santa Fe, NM 87504-2048

librarian@sfnewmexican.com

505-986-3057

Upon receipt of your Permission to Reprint Request, newspaper archives staff will respond with fees due and a Letter of Agreement. Once full payment has been received, authorization will be made to you granting permission to use the content and/or image(s).

Payment must be made in U.S. dollars by check or money order. Credit card orders (Visa, Mastercard and American Express) are only accepted via phone.

PERMISSION FEE SCHEDULE

Books, including posters, postcards, brochures, ephemera

  • Under 500 $30
  • 500 to 2,000 $40
  • 2,000 to 5,000 $45
  • 5,000 to 10,000 $50
  • 10,000 to 50,000 $200
  • 50,000 and over $500

Periodicals (newspapers, magazines, journals, newsletters)

  • Up to 10,000 $50
  • 10,000 to 50,000 $200
  • Over 50,000 $500

SPECIAL FEES

Book Jacket:

  • Print run under 5000 $100
  • Print run 5,000 to 10,000 $200
  • Print run over 10,000 $500
  • Exhibition (per item, article, photo, etc.) $200
  • Motion picture, television, video, film, DVD, CD-ROM (per item) $200
  • Educational, non-profit multi-media (per item) $200**
  • Internet – website use (for a dot com) $300
  • (for a dot org and dot edu - will be considered for non-profit discount)

E-Books:

  • Up to 1,000 downloads $50
  • 1,000 to 10,000 downloads $150
  • 10,000 to 20,000 downloads $300
  • 20,000+ downloads $500

Rush orders:

  • An additional $25 handling fee will be charged if permission request is part of a Rush Order.

Non-profit rate:

  • Non-profit discount of 20% off total permission costs. Documentation of non-profit status must be submitted with order, 501c3 document preferred.
  • ** Non-profit discount does not apply.

CONDITIONS FOR REPRODUCTION/PUBLICATION POLICY

  • Written permission to reproduce/publish images and text must be secured from The Santa Fe New Mexican archives. Permission granted for one-time, one edition, at designated print run, and worldwide use. As property of the The Santa Fe New Mexican, all rights, including those of further reproduction and/or publication, are reserved in full by The Santa Fe New Mexican.
  • Photographic reproductions should be made as faithful and accurate to the original as possible. Requests for adjustments (cropping, overprinting or bleeding the page edge) must be made in writing. Detail must be identified as such.
  • Credit Line: Proper credit is mandatory. Unless otherwise specified, reproductions must be credited as follows: 
Name of author and/or photographer, Courtesy The Santa Fe New Mexican and © symbol.
  • Printed matter: it is preferred that credit line appears on same or facing page as illustration or text. Each individual image must be credited.
  • Films, filmstips, video: credit with other credit line information in No. 1.
  • Exhibitions: show credit line(s) within exhibition area.
  • Electronic use: credit line has to appear next to the image or text in the image property.
  • Publishers shall furnish The Santa Fe New Mexican without charge one copy of each publication where reproduction appears.
  • Payment must be made in U.S. dollars. Checks should be made payable to the The Santa Fe New Mexican. Credit Card orders via phone only. Orders will not be processed until payment is received. The Santa Fe New Mexican GIVES NO EXCLUSIVE RIGHT TO ANY PUBLISHER, AUTHOR, OR PHOTOGRAPHER AND ASSUMES NO RESPONSIBILITY FOR DUPLICATION OF SUBJECTS BY OTHERS AND NO RESPONSIBILITY FOR CLAIMS BY THIRD PARTIES.

PLEASE ADDRESS ALL REPRINT INQUIRIES AND PHOTO REQUESTS TO: 
Archives Coordinator

The Santa Fe New Mexican

P.O. Box 2048

Santa Fe, NM 87504-2048

librarian@sfnewmexican.com

505-986-3057

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